Expert meeting agenda

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The main points on the agenda for the expert meeting on December 8-10 (Tuesday-Thursday) have now been settled.

The expert meeting proper will run from lunch on Tuesday till lunch on Thursday, with eleven participants.

On Tuesday morning there will be a special meeting to plan a one-day training event, with several parallell workshops, during the IFLA congress in Gothenburg August 10-15, 2010. Britt Omstedt from the University Library of Gothenburg and Ulla Wimmer from the Statistics and Evaluation Section will attend this meeting.

On Thursday afternoon there will be a second special meeting to discuss the continuation of the Global Indicators Project in general (Phase II) – with activities like promotion of the Statistics Manifesto and collaboration with UNESCO.

Gothenburg meeting

Tuesday December 8, 0900-1300

At the SES meeting in Milan in August, we decided to offer a one-day off-site workshop on library statistics during the IFLA congress in Gothenburg (Aug. 10-15, 2010). It will be on one of the main conference days (no pre or post) and will be planned by a group consisting of: Frankie Wilson (chair), Wanda Dole, Colleen Cook, Ulla Wimmer and Tord Høivik.

The workshop will be based on the work package for the capacity building workshops (GLOSSA) developed by then. There should be ca. 5 parallel workshops so that ca. 100 attendants can be accomodated. Workshop languages should be English, French, Spanish and possibly other IFLA Languages. The workshop should be promoted to Management of Library Associations Section and National Libraries Section to enhance attendance.
Contact persons in Sweden: Angela Zetterlund and Cecilia Natvig.

Expert meeting

The work [product] will consist of a one-day workshop, i.e. ca. 25 pages including powerpoint-slides. It is aimed on statistics for library associations as a basis for advocacy, and for the libraries they serve. The main goal is raising awareness for the use and necessity of simple library statistics for advocacy and community building.

The timeframe is as follows:

  • December 2009: Expert workshop in the Hague (incl. members from target countries), outline/framework of workshop
  • March 2010: Draft version of workshop
  • April 2010: Pilot workshops conducted by IFLA, revision of draft
  • May 2010: final version
  • August 2010: IFLA workshops

Tuesday December 8, 1400-1730

Welcome. Practicalities
Time: 5 mins

The state of library statistics and library advocacy in my country (or region or perspective)
Time:  11 * 5 = 55 min + 5 = 60 min.
Format: Brief plenary presentations with (some) web support.

Break (15 min)

Defining/describing/specifying the problem we are trying to resolve by “statistics-based advocacy”
Time: 60 min
Format: Small groups (20 min) + plenary (40 min)

Coffee break (30 min)

Social and technical guidelines for our training courses
Time: 30 min
Format: Two groups (social platform; technical platform)

The groups report on Wednesday.

We end at 1730 (or 1800 at the latest).

Dinner at 2000

Wednesday December 9, 0900-1300

Welcome. Practicalities
Time: 5 mins
Social and technical guidelines for our training courses (cont.)
Time: 70 min
Format: Group reports (5 min each) and plenary discussion (30 min each)
Break (15)
Planning a pilot course for public libraries in Poland
Time: 60 min
Format: Presentation of a design – with feedback from the group
  • The outcomes that we want (10 min). Discussion (20 min).
  • The modules that we offer (5 min). Discussion (25 min).

Coffee break (30)

Group work on specific modules
(60 min)

Module groups to be organized.

Wednesday December 9, 1400-1730

Group work on specific modules continues. Groups prepare written drafts (Google Docs).

We end at 1730 (or 1800 at the latest)

Dinner at 2000

Thursday December 10, 0900-1300

Welcome. Practicalities.

Designing training modules
Time: 90 min
Format: Group reports (5-10 min each) and discussion (20-25 min each) in plenary

Coffee break (25)
Adapting the course – to different languages and different libraries.
1100-1200.
  • Plan a pilot course in Spanish
  • Plan a pilot course for academic libraries
  • Plan a pilot course in Chinese (or bilingual).

1200-1230.

  • Brief reports from the pilot groups (5) and comments (5)

1230-1250. Next steps – 2010 and beyond

Practicalities and goodbyes

PHASE II meeting

Thursday December 10, 1400-1730

Below I give some background information for this session, based on the SES minutes from Milan.

The meeting in the Hague had several outcomes:

  • A draft Library Statistics Manifesto (circulated) [Has now been accepted and published]
  • A draft outcomes survey to complement the statistical questionnaire (circulated)
  • A costing for a full Global Statistics capacity building programme (predicated upon the provision of external funding)
  • A project bid submitted to IFLA containing
    • (1) some seed funding if the full funding did not come through
    • (2) funding for advocacy for the Manifesto

Only the second element succeeded as a project bid.

However, IFLA’s Senior Policy Advisor had requested that the capacity building be supplied in a different form. It was likely that money would made be available to library associations to purchase capacity building and advocacy training in various areas, and a one-day statistics programme was required. Up to €10,000 could be made available to gather a group of experts together to devise the programme, which was required by the end of the year.

The programme could utilise the questionnaire and survey developed for Gobal statistics. It was noted that the members of the Phase I project were all stepping down from the Committee, though they could be available to advise in the expert workshop, and the connections with ISO and UIS were important. Members of the current committee would be required to take the project forward.

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